Go to Mail > Automatic replies to access the out of office settings.To set up your out of office message in Outlook, you only need to follow a few easy steps:
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Learn what is a MailTip How to set up out of office message in Outlook desktop? Out of office status also triggers a mail tip in Outlook. They change your availability to Out of Office and use the out of office content as the Teams status message. Those settings are also pushed to Microsoft Teams. It could be desktop Outlook, Outlook on the web, Outlook for Mac, mobile Outlook App, or even Microsoft Teams.įinally, out of office status gives you more than just automatic replies to emails you receive. Since the settings are stored on an email server, you can set up your Outlook out of office message in more than one place. This prevents email loops, but also means that even if someone sends you an email for the second, third, or hundredth time while you are still on a long-term leave, they will get only one OOF message, after they tried to reach you for the first time. If you use Outlook with an IMAP account (Gmail, Yahoo and so on), you won’t be able to set up automatic replies from within Outlook.Īnother thing to keep in mind is that an out of office message is sent to each sender only once during a certain out of office period. This also means that if you want to set up an out of office reply in your Outlook, it needs to be connected to an Office 365 (Microsoft 365) or Exchange Server (work or school account). Thanks to this, if you are away and your Outlook is turned off (quite expected scenario), your automatic replies will be sent to those who email you. How do out of office messages work?īefore I dive into the topic and present how to set up an out of office message, a few words on how they work.Īlthough you set up an out of office message in your email client, those settings are saved and handled by the email server. For the admin’s perspective, see this article. Note: This article shows how to set up out of office messages from the user’s perspective.
Ideally, such a message will notify them how and when they will be able to reach you. You can easily set up out of office messages in Outlook, so that whenever someone emails you when you are e.g., on an annual leave, they will get an automatic reply. Then Mail -> Stationary and Fonts -> click the last "font" (under "composing and reading plain text messages") Select the font size and style that you want."Īlso,another method is mentioned by the technet user in the link below -īigMeanCat : -" This thread is a little old, but I did figure out how to set the default zoom level in a new message.Ħ.) Next time you open a new message, the zoom level will be set to the setting you selected.Out of office messages (OOF) are a type of automatic replies that are sent to your recipients when you are away or busy. File -> Options -> Trust Center ->Trust Center Settings -> Email Security -> "read all standard mail in plain text" -> OK I found a work around to the zoom for incoming messages. Under the link below,one user suggested that.
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